How to Make Worry-Free Settlements with ParcVu: 4 Essential Tips

August 12, 2025

Making settlements is a crucial part of maintaining transparent financial records and fostering strong relationships with property owners. In this blog, we share four practical tips to help you streamline this process, ensuring it runs efficiently and without errors.

1. Ensure Up-to-Date Data When Creating Settlements

When preparing statements, it's essential to use the most current and accurate data available. ParcVu always bases its statements on the latest invoices linked to reservations. If reservation details are updated incorrectly, there's a chance they won’t be included in the settlement.

How to Prevent This: Keep track of your un-invoiced changes. ParcVu provides an overview of reservations that have yet to be invoiced, such as cancellations or additional services that haven’t been billed yet. Since ParcVu relies on the last generated invoice, any unprocessed changes might slip through the cracks, so it's important to catch them early.

Our Tip: Check and process any pending changes before starting to create final statements. This ensures your records are accurate and helps you avoid costly errors.

2. Handling the ‘Not Up-to-Date’ Message in ParcVu

If you modify a reservation after you've already sent a statement, no need to worry! ParcVu will display a ‘Not Up-to-Date’ notification in the owner module. You can easily locate these notifications by filtering for the ‘Not Up-to-Date’ status on your statements page.

What to Do: To correct a statement, simply copy it. You can copy it individually or in bulk, depending on how many statements need adjusting. After copying, create a draft correction invoice. This will credit the original statement and generate a new draft for review.

The new draft will automatically include the credited lines from the original statement. Once you're confident everything is correct, finalise and send the updated invoice. This way, you maintain accurate and professional records.

3. Automate Your Statements with ParcVu — Ready in 5 Clicks!

ParcVu is designed to automate your settlements. With the proper setup, you can complete your statement creation, sending, and payment process in just five clicks. Here's how it works:

In the settlements overview, you'll find all expected settlements marked as ‘New.’
Select them in bulk and choose the option to ‘Create Draft Invoice.’
You will be directed to the invoices page, where you can select all relevant invoices and send them.
Next, go to the ‘Invoices to be Paid’ section, select all and create a payment batch.

By following this simple process, you’ll efficiently manage your settlements for the entire period in no time!

4. Close Periods to Prevent Errors

Closing an accounting period is vital for maintaining precise records at year-end. After you’ve sent and paid all statements for a period and ensured all reservations are processed, you can close that period.

Why Is This Important? Closing a period protects your accounts from accidental changes. Once closed, invoices within that period can no longer be adjusted, reducing the risk of errors and helping you maintain tight financial control.

Need to Adjust a Closed Period? Not a problem! ParcVu allows you to temporarily reopen a closed period for adjustments. However, make sure to close it again immediately after making the necessary changes to keep your financial records secure.

How to Make Worry-Free Settlements with ParcVu: 4 Essential Tips

1. Ensure Up-to-Date Data When Creating Settlements

2. Handling the ‘Not Up-to-Date’ Message in ParcVu

3. Automate Your Statements with ParcVu — Ready in 5 Clicks!

4. Close Periods to Prevent Errors

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